EPA Association

Terms and Privacy

We at the EPA - Expression Photography Awards are committed to safeguarding your privacy. The purpose of this document is to clarify what information is collected from the users of our website https://www.epaassociation.com/ and respective services, and how this data is handled and used.

To offer our services, the EPA (meaning Expression Photography Awards), through its website collects data and information from the photography professional, aiming, above all, to provide an increasingly better experience for our associate members. EPA recognizes that the privacy of your data is very important, so we take all possible measures to protect it. Accordingly, the Privacy Policy (“Policy”) aims to inform you how your information and data will be collected, used, shared and stored through our website and the respective services offered.

This document was written in a simple and accessible way, precisely so that you can read and understand the way we use your data to offer you a safe and comfortable experience when using the services we offer you.

The acceptance of our Privacy Policy will be made when you register on our platform to enjoy our services. This will indicate that you are aware of and in full agreement with how we will use your information and data.

In case of disagreement with our policy, do not continue with registration, just simply withdraw the application. Please give your feedback for us to develop, we are more than happy to take your concerns into consideration.

This Privacy Policy is divided as follows to facilitate its understanding of:

  • Data collection

  • The use of your personal data

  • Data sharing

  • Disconnecting a user (EPA member) / deleting personal information

  • Changes to the Privacy Policy

  • Applicable law

    Any doubts regarding our privacy policy can be clarified by contacting us at hello@epaassociation.com

    About data collection

    Information provided by you - We collect personally identifiable information - such as name, phone, email, and website - by completing electronic forms on our website. Eventually, the request for some information can be made through direct contact of the EPA team with users via email or phone.

    Site navigation information - When you visit our site, a 'cookie' is inserted in your browser using the Google Analytics software, to identify how many times you return to our address. Information such as IP address, geographic location, source of reference, type of browser, duration of visit and pages visited are collected.

    Contact history - Here at EPA we store information about all the registrations already made with our users, such as content downloaded from our pages and interactions via e-mail.

    Data generated when using our services - If you use any of our services, we will also collect other information from you. In this case, we will collect contact details such as your name, email and phone number, data such as country, city, and state where the associate member works most often.

    Images on Instagram, YouTube, and website- When we publish an authorial photo (on Instagram) taken by a certain associate member, we will inform the name of the author and his country of origin. The author is responsible for and authorizes EPA for the right to use the image of the photos sent to EPA, published on the website, YouTube and on Instagram according to the association's internal regulations. Each member's gallery is identified by the member's artistic name respectively.

    About the use of your personal data

    All the data we collect is used to provide our services, and it is worth remembering, we highly appreciate your privacy. For this reason, all data and information about you are treated as confidential, and we will only use it for the purposes described and authorized by you, mainly so that you can fully use our services, publicize your portfolio, always aiming to improve your experience as an EPA user. In addition, your data can also be used to create new services, products, and features that can always benefit you.

    In order to provide our services, we will cross-check the data we collect with others we have about the same holder in our databases and thus we will always aim to bring the associated member a special experience with us.

    Eventually, we may use data for purposes not provided for in this privacy policy, but these will be within your legitimate expectations. Any use of your data for purposes that do not comply with this prerogative will be done with your prior authorization.

    In addition to the above, we will use your data for the following purposes:

  • Your e-mail is used for the operation of sending the material or information you requested to the EPA team. It can also be used to send Newsletters, always related to association matters. The e-mail will also be used to communicate the launch of new materials or new products from EPA and partnerships. However, the user can cancel the subscription at any time.

  • The download data may be disclosed as research and statistics, with no personal information being disclosed openly unless explicitly authorized.

  • Employees of the EPA team will eventually be able to contact you via email or phone to do research or present products, services, news, and new partners.

    For the user (associate member) to enjoy the EPA quality we will always be working on the items listed below and will use their registration to:

  • We send whenever necessary messages regarding support or service, such as alerts, notifications, and updates from our platform;

  • We communicate with you about products, services, promotions, partnerships, news, exclusive content in the area of knowledge, updates, events, competitions, new partners and other subjects that you may be interested in;

  • Conduct targeted advertising according to your tastes and interests;

  • Customize the service to suit your tastes and interests more and more;

  • For any purpose that you authorize at the time of data collection;

    Comply with legal obligations.

    EPA reserves the right to monitor the entire platform, mainly to ensure that the rules described in our regulation are being observed, or that there is no violation or abuse of applicable laws. Therefore, EPA reserves the right to exclude a particular member (user), regardless of the type, if this Policy is not respected.

    About the use of your personal data:

    Only EPA employees and the judges of each photo contest competition will be able to see your personal information, and among these, only those with the necessary authorization. Eventually, if the insertion of your information occurs in actions created via partnerships, the partners explicitly identified will also have access to the information. No personal data may be publicly disclosed.

    All your data is confidential and your use must always be in compliance with this Policy. EPA will use reasonable efforts to ensure the security of our systems and your data.

    All your information will be, whenever possible, encrypted, in case they do not prevent its use by the EPA. At any time you can request a copy of your data stored in our database. We will maintain data and information only until such time as is necessary or relevant for the purposes described in this Policy, or in the case of periods predetermined by law, or until such time as is necessary for the maintenance of EPA's legitimate interests.

    EPA considers your privacy to be extremely important and will do everything in its power to protect it. However, we cannot completely guarantee that all data, images of your authorship and information about you on our platform will be free from unauthorized access. The user undertakes to notify the EPA immediately, through secure means, regarding any unauthorized use of their data, as well as unauthorized access by third parties to this policy.

    About data sharing:

    As an online platform, EPA will be able to operate together with other companies in a wide range of activities, including providing the products and services of advertisers, sponsors, and business partners. Accordingly, we reserve the right to share your information, including registration and interest data, with our partners and advertisers, whenever possible, anonymously, in order to preserve your privacy. You hereby expressly authorize such shares.

    The EPA allows other companies, partners and ad networks to advertise on our platform using different technologies. Therefore, you may be able to directly receive ads, content, and links displayed in a personalized way, according to your interests and behavior on our platform or other services with which you interact. To that end, data can be shared between EPA and these other companies or partners. You hereby expressly authorize such shares.

    However, EPA is not responsible for the acts, advertisements, and content generated by our business partners and ad networks, and this policy does not apply to them, as the EPA does not control them.

    All data, information, and content about you can be considered active in the case of negotiations in which EPA is part of. Therefore, we reserve the right to include your data among the company's assets if it is to be sold, acquired or has its capital involved in a merger with another company. By means of this Policy, you agree and are aware of this possibility.

    EPA reserves the right to provide your data and information about you, including your interactions, if legally required to do so, which is necessary for the company to comply with national laws, or if you expressly authorize it.

    About disconnecting a user (EPA member) / deleting personal information

    You can choose to no longer receive any type of email from EPA. Request this procedure or your disconnection from the EPA through the email: hello@epaassociation.com

    When requesting your termination from the EPA (the annual fee will not be refunded). We will review your termination request, and then your member profile will be automatically deleted from our database.

    It is important to mention that when filling in any form again, the re-insertion of your e-mail to the EPA list will be characterized. Therefore, the cancellation request must be made again if it is in your interest.

    All collected data will be deleted from our servers (database) when you request it or when it is no longer necessary or relevant to offer you our services, unless there is any other reason for its maintenance, such as a legal obligation to retention of data or the need to preserve it to safeguard EPA rights. To change your personal information or delete it from our database, just send an email to expressionphotographyawards@gmail.com

    Changes to the Privacy Policy

    This Privacy Policy may undergo updates. Therefore, we recommend visiting this page periodically so that you are aware of the changes. If relevant changes are made that give rise to new authorizations from you, we will publish a new Privacy Policy.

    Before using information for purposes other than those defined in this Privacy Policy, we will ask for your prior authorization.